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At Xsolutions, we try and give our customers the service they deserve. However, if there is ever an issue you want to bring to our attention or you would like to make a complaint, please let us know by following the steps below.

All complaints will be treated with courtesy and respect.

Our Responsibilities

To provide an efficient, fair, and structured mechanism for handling complaints.
To provide all our customers with access to the complaints handling process,
To keep customers informed as to the progress of their complaint and the expected timeframe for resolution.
We will meet regularly to review our complaints & procedures so that we can commit to continuously improving.

Summary and how to make a complaint

STEP 1:

We want to try and resolve your complaints as soon as possible, so we urge you to call our customer service team on 08000614438.

Complaints can be made and managed over the phone or by email or letter:

Email us at complaints@xsolutionsuk.com
Call us on 08000614438
Write to: Customer Service Manager, Xsolutions, 120Parlement road, Middlesbrough, Cleveland TS1 2HJ.

Please include this information with your complaint:

• Business name and address

• Contact name & number

• Account number or mprn or mpan (You can find these on any bill)

• Details of the problem and any suggestion of how you would like us to put it right

STEP 2:

Handling Your Complaint.

When we receive a complaint, we will acknowledge your matter via email or in writing within two business working days.
Your complaint will be logged, and we will aim to resolve the problem within seven business days; we’ll give you a
reference number and contact you as soon as we’ve sorted out your issue.
If we haven’t resolved your complaint within seven business days, we’ll contact you to explain why and what the next stage is.

We will keep in touch on the latest developments.

In the unlikely event your complaint has not been resolved in 8 weeks. We will write to you with your options. In these cases, we will regularly update you on the progress and likely timeframe for resolution.

STEP 3:

We will advise you in writing of the outcome of your complaint, which could include an apology, making a gesture of goodwill or giving compensation.

Your Options

If you are unhappy with our final resolution, we have reached deadlock, or it’s taking too long to resolve your complaint (8 weeks or more) then you are welcome to contact Ombudsman Services.

Ombudsman Services offer an alternative dispute resolutions scheme (ADR Scheme), so if you are unhappy with our final decisions, we have reached a deadlock, or we haven’t resolved your issue in 8 weeks, you can raise a complaint by contacting them on 0330 4401624, Email: enquiry@ombudsman-services.org or Web : www.ombudsman-services.org or write to them at PO Box 966, Warrington, WA4 9DF.

The Ombudsman Service ADR service is free of charge.